A law enforcement agency the size of the Osceola County Sheriff’s Office generates a lot of “paperwork” in the form of written incident reports. The responsibility for maintaining that paperwork, properly documenting it, and storing it for quick retrieval is one of the many responsibilities of the agency’s Records Section. The Records Section is broken into three (3) separate units; Public Records/Validation Unit, Process and Coding Unit and the Records Verification Unit. Although many of the records received by the department come in paper format, the Records Section strives to make records “paperless” and transmits data between other agencies, media and citizens electronically.
Public Record Requests can be made by emailing email@example.com or calling 407-348-1157. We strongly urge requestors to be as specific as possible when making a request for records associated with incident reports, training or personnel files.
Processing and Coding Unit
- Intake of all Deputy and Detective paperwork, reports, citations
- Submits statistical data electronically to FDLE for UCR (Uniform Criminal Reporting)
- Scans and electronically forwards all criminal cases to the State Attorney and Clerk of Court for filing and prosecution
Records Verification Unit
- Verifies all arrest charges are submitted electronically and post to the computerized criminal history (CCH) maintained by the Florida Department of Law Enforcement (FDLE)
- Receives electronic court orders for the sealing and expunction of criminal history data and transmits the information to FDLE or other agencies
- Enters juvenile arrest data into the Record Management System (RMS) and verifies data was transmitted to FDLE
Public Records/Validation Unit
- Responds to public record requests by providing accurate and up-to-date information to citizens, media and other agencies, including reports, background checks, personnel files and video
- Reviews all Body Worn Camera and In Car Camera footage and electronically submits to the State Attorney for criminal prosecution.
- Validates stolen/lost property and vehicles electronically through the Criminal Justice Information System (CJIS)